Fourteenth International Conference on Grey Literature
Tracking Innovation through Grey Literature
29-30 November 2012
National Research Council, CNR Rome, Italy
Session Four – Repurposing Grey Literature
Working for an open e-publishing service to improve grey literature editorial quality Rosa Di Cesare, Marianna Nobile; Institute for Research on Population and Social Policies, IRPPS and Silvia Giannini; Institute of Information Science and Technology, ISTI, Italy
The widespread diffusion of electronic publishing technologies is creating a “second life” for traditionally grey documents as well as an innovative way of managing grey contents. Academic and research libraries that have had a fundamental role in supporting Open access practices in the construction of Institutional repositories and digitization programs are currently moving toward the development of additional services for their community scholars. This is in line with the necessity of libraries reshaping their role in the digital age following changes in the scholarly communication models. In this context library publishing services represent a new modality to diffuse scholarly research outputs, improve the quality of in-house published products and decrease costs of publication. At IRPPS an e-publishing service based on Open Journal Systems (OJS) was developed to manage GL collections. To its development an analysis of IRPPS current practices of publishing was carried out considering types of documents and contents to be selected for future e-publications as well as monographs and digitization of previously published or unpublished works that have represented important achievements of IRPPS research results. A new editorial plan was performed in collaboration with the internal scientific community to define roles of the changed publishing process as well as editorial policies aimed to improve the scientific quality and visibility of IRPPS research products. Starting from this experience, the paper describes a survey on the editorial practices carried out at CNR Research Institutes in order to verify whether IRPPS pilot project can become a starting point for the development of e-publishing services in other CNR Institutes and/or Departments. The survey analysis the GL production available at CNR Institute Web sites and focuses in particular on the identification of: Publishing profile (publication frequency and type of editorial production); Level of dissemination (i.e. in international archives and/or national catalogues); Editorial policies and practices (scientific and editorial board, open access policy, peer-review system and/or other reviewing system); Use of bibliographic elements and International bibliographic standards.
Teaching and learning across national frontiers to improve dissemination of scientific research output: Is there a borderline between grey and white literature? Lessons learned from the NECOBELAC experience in Europe and Latin America Paola De Castro, Istituto Superiore di Sanità, ISS, Italy
Now that both grey and white literature freely circulates on the web, the traditional borderline between the two genres becomes more and more indistinct. Some of the characteristics traditionally associated with GL in the pre-Internet age (such as limited circulation, poor editorial quality, absence of peer review), do not apply to the GL of the 21st century. Yet, also white literature (mainly scientific journals and e-books) is rapidly changing and becomes closer to GL in its new and often controversial vocation of being open and free on the Internet even in its earliest stages, according to different OA publishing models (such as ahead-of-publication articles or new OA experimental journals, “un-journals”, or e-books). A new form of scientific conversation including both traditionally white or grey literature is going to replace old categories; according to the most recent trends in information policies at European and international level, authors are also asked to link scientific data (data sets) to their research articles, thus accelerating the progress of science by further sharing existing information and adding grey nuances to white literature. Moreover, alternative dissemination patterns (namely through mobile technologies and social networks) are rapidly being developed and widely utilized, initially only by the youngest generations and now by all age groups at global level. In this context, the production and dissemination of scientific contents on the web requires new levels responsibilities and skills for all stakeholders (primarily authors of scientific publications, editors and librarians). In most cases, training is necessary to create awareness on the different ethical and technical implications associated with open access publishing, including both white and grey literature. The training experience carried out in this regard within the NECOBELAC project (www.necobelac.eu) will be reported with special focus on the difference between white and grey literature (if any). NECOBELAC (NEtwork of COllaboration between Europe and Latin America and Caribbean countries) is a project funded by the European Commission within the 7th Framework program (Science in Society) in the period February 2009 - July 2012. The project partners belong to academic and scientific institutions in Europe and Latin America (Istituto Superiore di Sanità, Italy, project coordinator; The University of Nottingham, United Kingdom; Consejo Superior de Investigaciones Científicas, Spain; BIREME, PAHO/WHO, Brazil; Instituto de Salud Pública, Colombia; Universidade do Minho, Portugal). The main objectives of the NECOBELAC project were to: improve scientific writing; create awareness of open access publishing, and establish durable collaborations among academic and scientific institutions from European and Latin American countries in the field of public health. These objectives were achieved through three main actions including the development and implementation of a two-level training strategy including courses for trainers (T1) and local training replication activities (T2); innovative training tools (NECOBELAC topic maps) to be utilized in the training activities above; a network of health institutions and ICT supporting systems in Europe and Latin America to support the training activity, promote health information dissemination and stimulate new research collaboration on specific public health topics. The results achieved by the NECOBELAC project will be presented with special reference to GL implications. In brief, NECOBELAC carried out 46 training initiatives (T1 and T2), created a network of over 200 supporting institutions in Europe and Latin America developed original topic maps on scientific writing and open access publishing. NECOBELAC topic maps based on semantic web technologies represent an innovative training support tool. GL is included as a specific topic in the NECOBELAC maps, and most maps and associated schemes are equally applicable to both open and grey literature. Examples of the topic maps will be shown and as well as lessons learned from the NECOBELAC experience in Europe and Latin America.
Grey literature in Australian educationGerald White, Julian Thomas, Paul Weldon, Amanda Lawrence and Helen Galatis; Australian Council for Educational Research, Australia
The prevalence of informal publishing or grey literature in education would appear to have increased as digital technologies have become mainstream, educators have become more proficient and policies have moved increasingly towards supporting its use. In addition, the take up of social networking technologies and innovative methods of digital publishing have encouraged educators to produce, distribute and share content and commentary. Grey literature may make a substantial contribution to education even though issues such as credibility, access and a lack of standards can pose problems for producers and users. This paper will begin by providing a context for the discussion within the broader policy and education environment in Australia and be followed by an overview of grey literature as it appears in education in Australia introducing evidence of its usage, dissemination and application in Australian education. Evidence about the access, dissemination and use of grey literature will be drawn from an examination of the characteristics of a number of dominant social networking and digital publishing services that are used by educators in schools, training institutes and teacher education faculties. This evidence will be discussed in the context of influential national, state and institutional policies that address the use of digital technologies in education. As the take up of digital technologies in education increases, there is an expectation that the access to, dissemination of and use of digital publishing by educators and for educators will increase and have an impact on online professional learning and awareness of education research and practices.
Research Life Cycle: Exploring Credibility of Metrics and Value in a New Era of eScholarship that Supports Grey Literature Julia Gelfand, University of California, Irvine (UCI) and Anthony Lin, Irvine Valley College, USA
The fundamental components of the research process are defined by academic tradition, discipline and its participants. Traditional scholarship has now evolved into eScholarship with emerging technologies providing new methods of innovation and new ways of handling classical research processes. This revised research life cycle not only incorporates the established parts of the research chain, from discovery, gathering, and creating, but now has added phases of citing, sharing, preserving and archiving. There are quantifiable elements that help describe unique elements depending on sector and subject matter and format. Previously defined barriers such as geographical, institutional, digital and domain boundaries that previously existed can now be transcended to either accelerate or retard the research lifecycle in amazing and innovative ways. This new paradigm shift of current practices or activities today include the range of literacies that must be demonstrated and include information literacy, visual literacy, financial literacy, and increasingly data literacy. The role of the academic library has become increasingly visible as scholars and scientists seek support in managing their research lifecycle components. Librarians are now managers and curators of the scholarly research lifecycle by protecting, harvesting, and promoting reuse of content for new and unprecedented purposes. In a similar fashion, Grey Literature has previously followed the lifespan of more traditional output. Now new technologies exist to extract value metrics that compare favorably with other information products. This paper will explore how Grey Literature matures through different pathways or life cycles as the new grey becomes less grey with increasing value metrics to support and describe it. Also, the world of publishing has become increasingly accessible to a new population of scholars to release new information and ideas, contribute to emerging fields and frontiers without the barriers or requirements of following a specific trajectory of traditional publication processes. Examples will be shared about how the research life cycle has evolved with new tools to support Grey Literature from the life cycle management (LCM) and life cycle assessment (LCA) models to determine impacts and drive future directions concerning options for actions like open access, intellectual property and other forms of rights management.
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