Thirteenth International Conference on Grey Literature Library of Congress, Washington D.C., USA December 5-6, 2011
Conference Program (PDF)
Session Three - Open Access and Wealth Creation
Open Is Not Enough: A case study on grey literature in an OAI environment Joachim Schöpfel, University of Lille 3, Isabelle Le Bescond, University of Lille 1, and Hélène Prost, INIST-CNRS, France After years of debate on open access and grey literature, the international conference GL12 at Prague offered two different perspectives. Following Farace (2006), Marzi etal. (2011) stated that “open access is the key to knowledge” and that “web-base sharing facilities and distributed access to openly available information” are key features of grey literature. For Marzi and her colleagues, institutional repositories became the future of grey literature, and grey literature hardly exists without or beyond open access. On the other hand, our own communication defined additional attributes for grey literature that are not necessarily linked to open access, such as intellectual property, quality and interest for collections (see Schöpfel, 2011). Institutional repositories are an interesting and important vector for dissemination of grey literature but they are not enough. Our proposal for GL13 will contribute to the discussion on the place of grey literature in institutional repositories and, vice versa, on the relevance of open archives for grey literature. Even in an open environment, grey literature needs specific attention and “curation”. Institutional repositories don’t automatically provide a solution to all problems of grey literature. Our paper shows some scenarios of what could and/or should be done. The focus is on academic libraries. The development of institutional repositories by publishing organizations as a complementary and sometimes concurrent service to academic library holdings is another challenge for grey literature. The paper is based on a review of Italian, French and other studies on grey literature in open archives. It includes an analysis of emerging standards of institutional repositories, in particular the German DINI certification. Empirical evidence is drawn from an audit of the Lille academic repository IRIS (see Schöpfel & Prost, 2011) and from ongoing work on the development of this site. Our study of the deposit of grey literature in institutional repositories will be presented in a SWOT format. Based on this analysis, our paper will provide a set of minimum requests for grey items in institutional repositories. These requests will include metadata, selection procedure, quality issues, collection management and deposit policy. The communication is meant to be helpful for further development of institutional repositories and for special acquisition and deposit policies of academic libraries.
Grey literature matters: The role of grey literature as a public communication tool in risk management practices of nuclear power plants Cees de Blaaij, Library of Zeeland, Netherlands In the last year, 60 countries expressed interest to the International Atomic Energy Agency (IAEA) in launching nuclear programmes. 29 countries with existing programmes are planning to expand their nuclear capacity. With the Three Mile Island incident, the Tsjernobyl and Fukushima nuclear crises it has been shown that the consequences of a catastrophic nuclear accident are huge and therefore adequate risk management is crucial. The general objective of risk management in relation nuclear power plants is the planning to minimize the impact of any nuclear catastrophe. Risk communication towards the intended public is a vital part in the risk management approach. The question to be answered in this article is to what extent scientific information is provided by the nuclear industry, responsible governments and NGOs like IAEA as a communication tool in order to keep the public informed as to minimize the risk of a nuclear catastrophe. Is there a “best” option?Differences between countries with existing nuclear programs will be evaluated in their public information policies. The method of the study employs a literature survey and a qualitative evaluation of government/industry websites providing public information on nuclear safety and management.
Management of Obsolete Grey Literature in Engineering Research Institutions C.P. Ramasesh, University of Mysore, N. Chowdappa, BMS College of Engineering, and L. Usha Devi, Bangalore University, India The paper depicts findings of a survey research covering 65 engineering institutions which are recognized as research centres in the state of Karnataka, India.Responses have been sought from research supervisors and research scholars as to the extent of the use of obsolete grey collections.Opinions have also been captured from the chief librarians of the 65 research institutions as regards the ways of managing the obsolete grey literature.The following are the areas covered in the study in respect of obsolete grey resources available in these 65 research libraries: •Demand for GL in engineering sciences and technology, •Grey Literature collection in English and Foreign languages, •Process of weeding-out of obsolete grey literature, •Reasons for weeding out of old GL collections, •Extent of the use of old GL collections, •Weeding-out vis-à-vis Relegation of obsolete GL collections. The study was undertaken during 2007-2010 with the objective of understanding the pattern of obsolescence and the method followed in the libraries to manage the old GL collections in the engineering research institutions.The findings also project the practical methods followed by various libraries as to the weeding out process.Importance of old collections of GL for research vis-à-vis weeding out process adopted by the libraries have been depicted in the study based on the opinions exposed by 1270 researchers, which account for 84.6% of the total population.The summary or core of findings eventually shows that 66.4% of the research supervisors and research scholars hold the view that old collection of GL is of vital source for their research and has to be retained along with active collection in the libraries.
Audit DRAMBORA for trustworthy repositories: A Study Dealing with the Digital Repository of Grey Literature Petra Pejšová, National Technical Library, Czech Republic; Marcus Vaska, Health Information Network Calgary, Canada The credibility of a grey literature digital repository can be supported by a specialized audit. An audit of credibility declares that the digital repository is not only a safe place for storage, providing access, and migrating to new versions of document formats, it also asserts the care of a related digital repository environment, including the mandate, typology, ingest policy, team, etc. This audit is very important in showcasing to participants and users the quality and safety of the data process. This paper will present DRAMBORA (Digital Repository Audit Method Based on Risk Assessment), a methodology and tool for auditing a trustworthy digital repository of grey literature.DRAMBORA is an on-line instrument which helps organizations develop documentation and identify the risks of a digital repository.DRAMBORA is accessible from http://www.repositoryaudit.eu. The paper will also summarize prevailing benefits and disadvantages of DRAMBORA. The second part of this paper will describe the audit of the National Repository of Grey Literature (NRGL) as a trustworthy digital repository using DRAMBORA as part of creating a digital repository of grey literature in the National Technical Library (NTK).The most important outcome of the audit was represented by the identified risks connected to the repository and potentially endangering its operation, quality, image, and other features. The main principle of the DRAMBORA audit and, at the same time, its main contribution, is its iteration (i.e. its repetition after a certain time period in new conditions when the original risks are reassessed; the measurements adopted for solution are assessed and new risks are identified).
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